Administrative Assistant

Title: Administrative Assistant State Role Title: Administrative & Office Specialist III Hiring Range: $42,571-$51,486 Pay Band: 3 Agency: Dept of Health Professions Location: Dept of Health Professions Agency Website: www.
dhp.
virginia.
gov Recruitment Type: General Public - G Job Duties The Virginia Department of Health Professions (DHP) mission is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public.
The Administrative Assistant for the Board of Medicine acts as administrative support for the Deputy Executive Director, Discipline Unit, Executive Director, and Operations Manager by handling routine telephone and written inquiries; creating management reports and maintaining Discipline Unit files.
Further, this position reports Board actions and licensure data to national professional federations, obtains and analyzes other state board orders regarding Virginia licensees to determine appropriate action by Board.
Additionally, this position responds to requests for information pursuant to Virginia Freedom of Information Act and to subpoena and requests for confidential information from other licensing boards or law enforcement agencies pursuant to Board's confidentiality statute and routinely reviews notifications of criminal convictions to determine if new information for Board.
DHP offers a wealth of benefits and perks to its employees including free parking for days in the office in and telework opportunities! As a full-time employee with the Virginia Department of Health Professions, you may also be eligible for student loan forgiveness through the Federal Public Service Loan Forgiveness Program (PSLF).
Visit https://studentaid.
gov/manage-loans/forgiveness-cancellation/public-service for more information regarding eligibility requirements.
Minimum Qualifications Demonstrated ability to work independently.
Demonstrated ability to organize and prioritize workflow to complete duties within established timeframes.
Demonstrated ability to communicate effectively in writing, particularly to analyze correspondence and compose appropriate written response.
Demonstrated skill in analyzing work practices and procedures and recommend effective improvements.
Demonstrated analytical ability to apply law or regulation to legal documents and make valid recommendations.
Knowledge of confidentiality principles and provisions of Virginia Freedom of Information Act Demonstrated skill in word processing as well as other Microsoft based application, such as Excel and Access Demonstrated skill in data processing.
Knowledge of office practices and procedures Effective public contact skills and ability to communicate effectively orally Additional Considerations Experience as an administrative assistant in a regulatory or legal environment.
Experience in handling and maintaining confidentiality of documents and information Experience or additional training in word processing in a Windows environment with WORD and data entry.
Experience in handling multiple responsibilities in a demanding environment and meeting frequent deadlines.
Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.
Please refer to “Your Application” in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.
Please refer to “Your Application” in your account to check the status of your application for this position.
DHP accepts only on-line applications.
Faxed, mailed, or e-mailed applications will not be considered.
Applications are accepted until 11:55 p.
m.
on the job closing date.
Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
As an employee of this agency, you are required to review and sign the Department's Confidentiality Statement, which will be retained in your personnel file.
As an employee of this agency, you are required to review and sign the Agency's Code of Ethics, which will be retained in your personnel file.
As an employee of this agency, you are required to successfully complete computer systems security training prescribed by this agency and in accordance with the Virginia Information Technologies Agency (VITA).
Successful completion of initial training and any subsequent updates is a condition of employment.
Contact Information Name: Human Resources Phone: 000-000-0000 Email: recruitment@dhp.
virginia.
gov In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.
Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
Equal Opportunity Employer