Gentry Locke Attorneys is seeking an experienced and motivated legal assistant to join our Richmond, Virginia office.
The legal assistant will collaborate directly with multiple attorneys in the firm’s corporate, commercial transactions, and commercial real estate practice groups.
Responsibilities include, but are not limited to, extensive communications with existing and prospective clients; electronic and physical file opening, maintenance and management; scheduling of calls, meetings and events; assistance with entity formation and reporting; and responses to general correspondence.
A successful candidate will be ambitious and organized, and work well in a fast-paced in office environment with the ability to prioritize and complete a series of assignments.
Candidates should have a minimum of 2-3 years’ of relevant experience as a corporate or commercial transaction legal assistant.
Demonstrated knowledge of Microsoft Office, document management systems, and a VoIP phone system with the ability to expand depth of knowledge and to learn new technology are required.
If you are a team-player interested in working in a traditional office environment, and providing high quality work for our clients, we invite you to apply! Gentry Locke offers a competitive salary, along with a generous benefits package.
Please submit a resume and cover letter detailing why you are the ideal candidate for the position.
Gentry Locke is a drug-free workplace.
Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
Schedules and maintains appointments for attorney(s).
Opens new files, submits conflict of interest checks, and maintains all client and general files.
Conducts periodic review for storage of older files; partners with file clerk to prepare files for closing.
Prepares correspondence, memoranda, and other legal documents.
Processes attorney time entry, proofs timesheets, and edits pre-bills.
Prepare attorney(s) for client meetings, etc.
, as necessary based on attorney(s) and practice group.
Responsible for maintaining all electronic files while following proper procedures for the practice group.
Develop and maintain relationships with Court personnel.
Screens telephone calls and records messages based on attorney(s) preferences.
Reads, sorts, and dates incoming mail depending on attorney preference.
Ensures all outgoing mail meets the deadline.
Partners with administrative support staff to ensure attorney(s) time entry, invoices, vouchers, reimbursements, and all other required documents are submitted in a timely manner.
Receives clients and visitors in a professional manner.
Provides back-up to other legal assistants as time permits.
Performs other related duties incidental to the work described herein.
The above is intended to describe the general content of and requirements for the performance of this job.
It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
Requires a minimum of two years' experience as a legal assistant.
Experience with the court system.
Must have the ability to transcribe legal documents, correspondence and reports from rough draft or dictation.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Excellent proofreading skills required.
Requires people skills necessary to communicate professionally and follow instructions effectively from a diverse group of clients, attorneys, and staff.
Work occasionally requires more than 40 hours per week to perform the essential duties of the position.
Must be proficient with Microsoft Office and have the willingness to learn and expand technology skills.
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