Paralegal and Office Manager

Job Title: Paralegal and Office Manager Companies: McGlothlin Legal, PLLC Location: 7 East 2nd Street, Richmond, Virginia 23224 About McGlothlin Legal: A transaction-focused boutique law firm, with specializations in commercial real estate, tax-structuring and financial transactions *Job Description:* We are seeking a dedicated and detail-oriented Paralegal and Office Manager to join our offices.
The ideal candidate will support our legal and corporate teams in various capacities, ensuring the smooth functioning of our legal and corporate operations.
This role offers the opportunity to work in a diverse, dynamic and supportive environment, gaining hands-on experience in various corporate and legal areas.
*Key Responsibilities:* Paralegal * Assist in drafting and editing documents such as deeds, contracts, agreements, and other correspondence.
* Create limited liability company/corporate entities and apply for EINs.
* Assist with real estate acquisitions/loan closings, including managing closing calendars, assembling documents (paper and electronic), signatures, settlement statements, disbursement statements, assist title agent, arrange for couriers, prepare closing binders, etc.
* Providing registered agent services, including tracking and forwarding Virginia State Corporation Commission Annual Registration Statements for numerous entities and ensure deadlines are met.
* Manage files (paper and electronic), ensuring accuracy and accessibility.
* Communicate with clients/vendors/tenants.
* Finalize monthly firm invoices to clients.
* Notary Public.
Officer Manager * Assist new hires with completing new hire forms and set up desk/cubicle.
* Complete bi-monthly payroll forms and submit to payroll servicing company.
* Reconcile payroll on Rent Manager system.
* Maintain employee records (current and past).
* Stay updated on HR and legal trends, changes in laws, and industry updates to enhance knowledge and skills.
* Provide administrative support to attorneys and corporate staff (including managing correspondence, scheduling conference room reservations, maintaining office environment, stocking snack area).
* Work with health/dental Insurance Agent.
* Assist employees at open enrollment.
* Work with 401k Representative (to include completion of annual reports, distribute Notices to participants, etc.
).
* Work with outside payroll servicing company (submit and track payroll changes; new hire paperwork, etc.
) * Work directly with firm clients to assist with legal and administrative functions on an as-needed basis * Maintain QuickBooks, issue checks, make deposits, balance bank account.
* U.
S.
Mail and FedEx drop-offs.
*Requirements:* * Strong command of the English language, including understanding of legal terminology * Ability to understand and administer legal procedures and documentation.
* Ability to work in teams and independently * Proactive problem solving skills * Excellent research, written, and verbal communication skills.
* Exceptional organizational and proofreading abilities with high attention to detail.
* Proficiency with MS Office (especially Word and Excel) and Adobe (PDF) applications.
* Commitment to ethical conduct, maintaining confidentiality and professionalism.
* Applicants must be authorized to work in the U.
S.
and pass a criminal background check *Preferred:* * Previous experience working as a paralegal or legal assistant is beneficial.
* Bachelor's degree or certification in paralegal studies or a related field preferred.
*Note:* This job description is not intended to be all-inclusive.
The employee may perform other related duties as required to meet the ongoing needs of the organization.
*Benefits:* * Competitive salary.
* Employee health , dental and vision benefits * Collaborative and supportive work environment.
*How to Apply:* If you meet the qualifications and would like to find out more about this opportunity, please submit your resume and a cover letter to alex@mcglothlinlegal.
com with the subject line "Application for Paralegal/Office Manager.
" We look forward to reviewing your resume.
McGlothlin Legal, PLLC is an equal opportunity employer sand values diversity in the workplace Job Type: Full-time Pay: $20.
00 - $25.
00 per hour Expected hours: 40 per week Benefits: * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Travel requirement: * No travel Work Location: In person