Deputy Treasurer IV

Description The Chief Deputy Treasurer plans, organizes, directs, evaluates, and continuously improves operations and work plans in the Treasurer’s office in order to achieve goals aligned with department and City strategic objectives.
The position oversees activities, equipment, technology, policies, procedures, documentation, communication, coordination, and assigned employees, in the Treasurer’s office according to current department and City practices, in order to provide quality financial services relative to cash, investments, and debt management in order to support the overall operation of Hopewell City government for the benefit of its citizens.
Examples of Duties Prepares and balances annual property tax roll and distributes timely property tax statements to City residents.
Reviews, researches, and analyzes sales tax data to isolate inconsistencies, major changes in revenue sources, ensure revenues are coded correctly, submit questionable disbursement to the Department of Revenue for further audit review, and use for future revenue budget assumptions.
Researches, prepares, and presents quarterly, the current financial status, including return on investments and the current cash and investment balances in compliance with public meeting standards.
Research, analyze, and evaluate investment and service delivery brokers, methods, procedures and techniques to secure investments that are in compliance with City policy, cash flow needs, and rate of return.
Pursues self-development and continuing personal development of skills and knowledge by attending ongoing educational workshops, reviewing professional publications, and establishing personal networks.
Develops, implements, monitors, evaluates, and makes improvements to the performance standards, processes, policies, systems, and procedures to ensure efficiency and effectiveness of the Treasurer’s office.
Plans, organizes, and directs work assignments/schedules for 3-4 employees, evaluates progress, and shifts priorities for the programs, plans, requirements, and administration of services for the Treasurer's office in accordance with related codes, ordinances, regulations, laws, and City guidelines, ensuring work is completed in a safe, efficient, and timely manner.
Participates and makes recommendation on staff selection and provides or coordinates Treasurer’s office new employee orientation, including City and department policies and/or employee handbooks, and initial position task training.
Evaluates and communicates consistent and timely performance feedback, coaching, performance evaluations, and improvement plans to employees in the Treasurer’s Office.
Identifies, coordinates, or provides training or development activities as needed to enhance employee’s effectiveness.
Develops, administers, and monitors accurate, realistic, and fiscally sound Treasurer’s budget, performs fiscal operations, including departmental payroll and City travel advances, and provides monthly revenue, expenditure performance analysis, and cash flow forecasts for the budgets, according to current department and City practices, ensuring alignment with department goals and objectives and in compliance with Hopewell City standard practice.
In the absence of the Treasurer, or at their request, serves as staff representative and represents the Treasurer’s office, approves decisions, requests, expenditure and recommendations according to agreed guidelines and policies.
Monitors, reports, interprets, communicates, and recommends, makes, and/or leads changes to policy, procedures, or programs due to new trends, innovations, federal, state and local rules, laws, regulations, legislation, codes, and ordinances as they relate to the assigned areas and responsibilities.
Oversees the creation, development, and maintenance of systems and records including files, lists, logs, and other recordkeeping systems utilizing computerized and manual systems that provide for proper evaluation, control, and documentation of assigned operations according to current department and City practices.
Ensures records are accurate and available for annual audit.
Receives, researches, discerns, and responds to public records requests in a timely manner and in accordance with department, and state statutes.
Typical Qualifications KNOWLEDGE, SKILLS, AND ABILITIES: Expert knowledge of modern principles, methods, services, and activities of a comprehensive treasury program and principles and practices of budget and program development and administration, statistical analysis, financial reporting, and management information systems.
Expert knowledge of business and financial acumen and the application and interpretation of Hopewell City policies and procedures and federal, state and local rules, laws, regulations, legislation, codes, and ordinances as they relate to area(s) of assignment according to current department and City practices.
Proficient knowledge of principles, practices, and techniques and related tools, equipment, and technology as they relate to area(s) of assignment according to current department and City practices.
Proficient knowledge of principles and practices of management as applied to supervision, training, performance evaluations, program planning, staffing, budgeting, coordination, analysis, and evaluation of programs, policies, operational needs, and staff development.
Proficient project management skills including creating scope and sequence, communication, leadership (providing direction, vision, coaching team, sound judgment, issue and conflict resolution, effective decision making), negotiation, team building, use of project management tools and techniques, organizational savvy, personal organization, risk management, and breadth in treasuring activities.
Expert skills in troubleshooting and resolving issues or problems by analyzing problems, identifying alternative solutions, interpreting compliance documentation, projecting consequences of proposed actions and implementing recommendations in support of goals.
Expert time management and mental and physical organization skills that support the ability to focus, have clarity, and use strategy to fulfill a variety of tasks successfully.
Expert computer skills in Microsoft Office Suite, tax software, and the internet for research.
General computer skills in desktop publishing and website updating software and the ability to develop proficient skills in the current City-wide resources planning software.
Ability to interpret financial data, local sales tax data, and collection and foreclosure data.
Ability to exercise a high degree of independent judgment and discretion and maintain the confidentiality of sensitive and/or confidential information.
Ability and willingness to establish and maintain communication and working relationships with peers, representatives from other agencies, vendors, public officials, and the general public using courtesy, tact, and good judgment.
Ability to effectively present information, findings, proposals, training, or other information to a variety of audiences by clearly articulating, engaging the audience, assessing the needs of the audience, and using appropriate materials to help audience understand the message.
Ability to identify and take advantage of opportunities, organize and prioritize several ongoing and frequently changing assignments to meet deadlines, and communicate changes and progress to staff, remaining calm during emergency situations.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work may be performed in the following environmental conditions: indoors in an office environment.
Team Player environment.
The work can only be achieve collectively.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The person in this position must be able to: spend the following amount of time in an activity: sitting for extended periods of time, talk or hear, use hands and/or fingers to handle, feel, or operate equipment or tools, and o occasionally: standing or walking for extended periods of time, climb, pull, push or balance, stoop, kneel, crouch, or crawl, and reach with hands and arms.
Carry or transport up to 50 pounds occasionally including receiving supplies and preparing documents for annual destruction.
Have the following vision abilities: close vision (less than 1 inch to 20 inches or more).
Supplemental Information QUALIFICATIONS REQUIRED EDUCATION AND EXPERIENCE Bachelor’s degree from an accredited college or university with major coursework in accounting, finance, public administration, business administration, or a related field.
Five to eight years of increasingly responsible financial management and accounting experience including five years of management or supervisory responsibility.
Any combination of education and experience which would provide the applicant with the desired knowledge, skills, and abilities required to perform the job.