Accounts Payable Clerk

*Job Summary:* Administrative Assistant for Invoicing Owners and processing Subcontractors documents.
Marketing materials to include Requests for Information, Requests for Proposals, Brochures, and Advertisements.
*Supervisory Responsibilities:* This role does not have any supervisory responsibilities.
*Duties/Responsibilities:* * Draft & Finalize Schedule of Values for Owner with info from P.
M.
& Subcontractors * Draft & Finalize all Bills to Owners (process: markup monthly bill from Subcontractor invoices; then incorporate the PM added DCI cost; draft "Pencil" copy & send to Owner; Owner informs amounts they have accepted; then finalize an executed bill to Owner) * Review all Change Order from Architects/Owners for approval by Daniel & Co.
* Draft/Finalize Close-Out Forms to Owner (ie.
, Substantial Completion, Certificate of Completion, etc.
) * Certified Payroll: When required by Owner.
Record/Submit Daniel & Co.
C.
P.
Receive/Review for Accuracy all Subcontractors C.
P.
& submit to Owner on monthly or quarterly basis * Monthly SWaM Reporting as required on specific Projects by Owner * Draft/Finalize Boiler Plates for Subcontracts for all Projects * Draft and Finalize Subcontracts to Subcontractors for all Projects * Receive/Review/Revise/Return Subcontracts to Subcontractors * Receive/Code all contracted invoices from Subcontractors, and process to A/P when approved by Owner * Request Subcontractor proof of Off-Site Stored Materials billed each month * Send Invoice Reduction Memos to Subcontractors for billing amounts not approved by Owner * End of Job: Reconcile balance owed Subcontractors, and process Lien Waiver to them * Primary contact for subcontractors to include answering inquiries (billing, etc.
), sending us information (COI, W-9, Contractor's License, Vendor List, etc) * Draft/Finalize/Send all Change Order/Purchase Orders to Subcontractors * When Subcontracts returned from Subcontractors, process them with Daniel & Co.
signature back to them * Budgets for all CORs accepted in a Change Order by Owner * Green Sheets for all Projects with list of all COR's approved by Owner * Backup at front reception area when needed * Order DCI Logo related supplies (business cards, proposal card stock, letterhead, etc.
) * SWaM Certification submission and renewals * Misc.
Award Submittals (for Architectural Organizations, etc.
: Golden Hammer; AIA-Virginia Society Honor, etc.
* General Office duties to include filing, copying, answering phones, etc.
* Draft/Compile/Finalize Proposals for RFIs, RFPs, etc.
* Draft/Finalize Brochures, Flyers, etc.
* Draft/Finalize Advertisements *Other duties as assigned.
* *Required Skills/Abilities: * * Excellent verbal and written communication skills.
* Excellent interpersonal and customer service skills.
* Proficient in Microsoft Office Suite or related software.
* Excellent organizational and time management skills, attention to detail.
* Basic understanding of clerical procedures and systems such as recordkeeping and filing.
* Basic analytical, problem solving, math, and accounting skills * Ability to work independently.
* Knowledge of Bluebeam pdf software, Sage Accounting System, and AIA Software a plus *Education and Experience: * * High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
* At least one year of construction related accounting experience preferred.
*Physical requirements include but are not limited to: * * Able to talk and hear, both in person, online/video and by phone.
* Able to use hands and fingers in a manner that allows for use of a keyboard and phone.
* Vision abilities required by this job include close vision.
* Able to lift & carry items up to 15 lbs.
* Able to work on a computer for extended periods of time.
*Work environment:* The work environment is characteristic of a standard office environment.
Electrical hazards related to frequent contact with office equipment.
If you meet these qualifications and are looking to contribute your expertise to a dynamic team, we encourage you to apply for the Accounts Payable Clerk position.
Pay is commensurate with experience & qualifications.
Job Type: Full-time Pay: $50,000.
00 - $65,000.
00 per year Benefits: * Dental insurance * Life insurance * Vision insurance Experience level: * 1 year Physical setting: * Office Schedule: * Monday to Friday Ability to Relocate: * Richmond, VA 23230: Relocate before starting work (Required) Work Location: In person